PRIVACY POLICY

I. General information

This website (hereinafter referred to as the Portal) is operated by FABRYKI MEBLI ‘FORTE’ S.A. with its registered office in Ostrów Mazowiecka (07-300 Ostrów Mazowiecka, ul. Biała 1), entered into the register of entrepreneurs of the National Court Register kept by the District Court for the capital city of Warsaw in Warsaw, 14th Commercial Division of the National Court register under number 0000021840, with share capital of PLN 23,901,084, wholly paid up, Tax ID No (NIP): 7590005082, Statistical ID No (REGON): 550398784 (hereinafter referred to as the Company).

The Privacy Policy defines the principles of:

1.    processing of the personal data of users accessing the Portal,

2.    storing information on users on the Company’s server in the form of logs,

3.    storing and accessing information on users’ devices with the use of cookies.

The Portal obtains data from the users in the following manner: 

a)    through information that is voluntarily disclosed in forms (e.g. contact form, notification service, application form for job candidates),

b)    by recording web server logs by the Company,

c)    by recording cookies on users’ devices.

 

II. Personal data collected in the contact forms

Respecting the right to privacy, people whose data was obtained by FABRYKI MEBLI "FORTE" S.A. in connection with the business conducted by the company, we would like to inform you that these data are processed in accordance with national and European laws and in the conditions ensuring their safety. In order to ensure the transparency of the processing operations, FABRYKI MEBLI "FORTE" S.A. sets out the rules for the protection of personal data, established on the basis of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of individuals with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46 / EC (General Data Protection Regulation, hereinafter "RODO"):
 

1. The administrator of personal data is FABRYKI MEBLI "FORTE" S.A. based in Ostrów Mazowiecka (07-300 Ostrów Mazowiecka, ul. Biała 1),

2. In matters related to the protection of personal data, you can contact the administrator at the email address daneosobowe@forte.com.pl or in writing to the address of the administrator's office.

3. FABRYKI MEBLI "FORTE" S.A. as part of its business activity, processes personal data for the following purposes depending on the specific facts:
 

 Ordinal   number 

The purpose of processing

Legal basis and data storage period

Legally legitimate interest of the Administrator
(Art. 6 par. 1 letter f RODO), if applicable

1.

Data processing in connection with influencing:
• inquiries from clients or potential clients,
• inquiries regarding financial assistance,
• recruitment documents
including within the contact forms available at www.forte.com.pl

Art. 6 par. 1 letter b RODO
Art. 6 par. 1 letter f RODO

 

Personal data will be processed by the time of preparation and providing answers to the recipients of the message and in the dates referred to in the provisions of the Act of 18 July 2002 on the provision of electronic services.
In the case of recruitment, the data will be processed for the time indicated in point 4 below.

Responding to requests and inquiries from clients or potential clients using the contact form or in another form.

2.

Conclusion and performance of a contract with a client or contractor, including data processing of employees / co-workers of a client or contractor acting on its behalf.

Art. 6 par. 1 letter b and letter f RODO

 

Personal data will be processed for the duration of the contract, and after termination of the contract until the expiry of the time limits for claims arising therefrom, as a rule, 3 years, maximum 6 years.

In connection with the actions taken to conclude a contract or its implementation, it contacts reasonable employees with employees / co-workers of clients and contractors.

3.

Consideration of complaints and reporting of damage caused by the product.

Art. 6 par. 1 letter b and letter f RODO

 

For 1 year after the end of the warranty period or settlement of the complaint.

In relation to the consideration of complaints, the Administrator contacts a justified purpose with the employees / co-workers of the clients.

4.

Recruitment

Article 6 para. 1 letter a and 6 par. 1 letter c RODO

 

For a period of three months from the end of the recruitment process understood as signing a contract with one of the candidates, unless the consent to the processing of data for future recruitment has been given - then the period will be 1 year from the end of the year in which the application documents were submitted.

 

 

5.

Processing personal data of the Administrator's employees / associates

Art. 6 par. 1 letter a RODO,
Art. 6 par. 1 letter b RODO,
Art. 6 par. 1 letter c RODO

In accordance with the applicable provisions obliging to archive documents in the field of labor law, i.e. personal files for 50 years, in some cases for 10 years. 10-year period of storing documentation in matters related to employment relationship and employee's personal files, will be used by all employees employed after January 1, 2019. For employees hired in the period after December 31, 1998 and before January 1, 2019, the documentation related to the employment relationship and personal files of the employee will be kept for 50 years from the date of termination or expiration of the employment contract, unless the employer makes a declaration of intention to provide all employees and contractors employed in this period with information reports, as well as reports that they will actually submit.

In the case of civil law contracts, these contracts will be kept until the expiry of the time limits for claims resulting from them.

The administrator uses the image only on the basis of the employee / co-worker's consent.

 

6.

Implementation of legal obligations incumbent on the administrator in connection with the possibility of pursuing and defending claims and within the scope resulting from binding legal regulations, e.g. (if applicable) tax regulations, labor law regulations, social security provisions and social protection (including archiving documents)

Art. 6 par. 1 letter c RODO

 

For periods indicated by law, and if, as to certain documents, they are not indicated, for the time when their storage falls within the legitimate aim of the administrator regulated by the time of possible redress.

 

7.

Investigation or defense of claims in connection with the Administrator's activities (including archiving of documents)

Art. 6 par. 1 letter f RODO

For the duration of proceedings in the scope of pursued claims, i.e. until the time of their final termination, and in the case of enforcement proceedings until the final settlement of the claims pursued. Until the claims have been prescribed in accordance with applicable law.

The administrator has a legitimate interest in the processing of data in connection with the investigation or defense against claims related to his business.

8.

Access control, including monitoring to the premises of the data controller for purposes of increasing the safety of persons staying in the area (e.g. clients, representatives of contractors, employees / co-workers) and protection of property and secrecy of information.

Art. 6 par. 1 letter f RODO

Until legitimate objections have been lodged, not more than one year.

The image recordings are processed only for the purposes for which they were collected and stored for a period not exceeding 3 months from the date of recording, unless the recording is evidence in the proceedings, until the final termination of the proceedings or pending submission of objections.

Keeping access control for people staying on the premises of the administrator results from its legitimate interest.

9.

Transferring information promoting the administrator's activity (marketing activities), including receiving the newsletter.

Art. 6 par. 1 letter a RODO

Art. 6 par. 1 letter f RODO
 

By the time:
• withdrawal of consent, if it constitutes the basis for the processing of personal data, i.e. for marketing activities using the given e-mail address and telephone number, where consent is received
• raising legitimate objections, when the basis for the processing of personal data is the legitimate interest of the administrator,

Conducting marketing activities promoting the administrator's activity.

 

If the deadlines applicable to the investigation of possible claims are shorter than the periods of retention of settlement documents for tax purposes, we will keep these documents for the time necessary for tax and settlement purposes, i.e. for 5 years from the end of the year in which the tax obligation was updated.

4. Recipients of your personal data, that is entities, which FABRYKI MEBLI "FORTE" S.A. may disclose personal information, will be:

  • state authorities or other entities authorized to access data in the scope and purpose specified in specific regulations
  • Poczta Polska and courier companies.
  • banks in case of billing.
  • entities providing services to the administrator supporting its operation in the scope of services provided, i.e. IT service providers, auditing entities, entities providing accounting services, entities providing services supporting the recruitment process, entities providing marketing services - where such entities process data on the basis of a contract of entrustment and only in accordance with the instructions of the administrator
  • administrator's employees / associates.

5. Every person whose data is processed in situations provided by law has the following rights:

  • the right to access your data and receive a copy thereof;
  • the right to rectify (correct) your data;
  • the right to delete personal data in a situation where data processing does not take place in order to fulfill an obligation resulting from a legal provision or in the exercise of public authority;
  • the right to limit the processing of data, while separate provisions may exclude the possibility of exercising such rights,
  • the right to transfer data;
  • the right to raise objections;
  • the right to withdraw consent to the processing of data, where the withdrawal does not affect the processing before the withdrawal date.

6. Each person whose data is processed in situations provided for by law also has the following right to file a complaint to the President of the Office for Personal Data Protection, if you decide that the processing of your personal data violates the provisions of the GDPR. More information about the complaint can be found at: https://uodo.gov.pl/pl/p/skargi

7. FABRYKI MEBLI "FORTE" S.A. processes data in the European Economic Area, that is, in principle, does not transfer these data to third countries.
However, in certain situations, data may be transferred to a third country, in particular where the transfer is necessary for the performance of the contract between the data subject and the controller or for the implementation of pre-contractual measures taken at the request of the data subject as well as when the transfer is necessary for the conclusion or performance of a contract concluded in the interest of the data subject between the administrator and another natural or legal person.
In addition, there may be situations where the basic business data of an employee / co-worker ... Ltd. (such as: name, position, telephone number and e-mail address) may be forwarded to third countries. The necessity of transferring data to third countries is conditioned by the performance of a contract between.... Ltd. and the employee / co-worker whose personal data is transferred. The transfer of personal data of an employee / co-worker to a third country concerns those persons who will perform activities for a client or potential client from a third country.

8. Providing personal data is voluntary, however necessary for, among others: obtaining a reply to the Administrator's question, conclusion and implementation of the contract with the Administrator, participation in the recruitment process organized by the Administrator, receiving materials regarding the Administrator's products. The Administrator's obligation to process data may also be a statutory requirement (see point 6 of the table's objectives above)

9.The data controller does not conduct automated data processing.

III. Server logs

1.    Information on certain activities of users of the Portal are recorded in the form of logs on the Company’s server. The data collected in this manner are used only for the administration of the Portal.

2.    The data collected in the manner referred to in this chapter do not allow identification of particular persons.

3.    The contents browsed are identified with the use of URL addresses. It is also permitted to record information about the user's browser, IP address, and the date and time of entry.

 

IV. Cookies

1.    The Portal uses cookies, which are computer data, in particular in the form of text files that are recorded on the terminal device of the Portal user, designed to make it easier for the users to use the Portal.

2.    Cookies are associated only with the browser of the workstation, thus ensuring the anonymity of the user accessing the Portal.

3.    Cookies contain in particular the name of the website from which they originate, their storage time on the terminal device, and a unique number.

4.    The Company is the entity placing cookies on terminal devices of users.

5.    Cookies are used:

a)    for statistical purposes, enabling to understand the use of the Portal by the users,

b)   to adapt the Portal to the user’s preferences, and in particular to display it properly,

c)    optionally to maintain the session of a logged user so as not to have to make authentication on every page.

6.    Most browsers accept cookies by default. However, users of the Portal can always disable cookies or set the Internet browser so as to notify them of any attempt to send cookies. Detailed information on the cookies are available in the settings of a given web browser.

7.    The Company informs that restrictions in the use of cookies may result in limiting the functionalities of the Portal, and in extreme cases in making it completely impossible to use it.

8.    Cookies may be also used by partners co-operating with the Company.

 

 

 

 

 

 

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